9 Best AI For Meeting Notes (Automatic Summaries & Transcripts)

Highlights— Tired of taking notes at meetings? You’re not alone. In this post, we’ve curated the 9 best AI tools that write meeting minutes for you. These work in real time or post-call, whether you’re using Zoom, Google Meet, or Teams. We tried out some of the finest tools, and we have found the best that are literally worth your time, even the free ones.

Sick of taking notes from meetings by hand? Tools that use AI can now transcribe, summarize, and draw out key decisions from meetings — saving you hours.

Regardless of whether you’re using Zoom, Google Meet, or Microsoft Teams, these AI meeting assistants help you make sure you never miss a crucial point.

We tested 20+ AI note-takers to find the best AI for meeting notes in 2025—based on accuracy, features, and ease of use.

(Includes free options, comparison tables, and FAQs on privacy & accuracy.)*

🔍 How We Tested These AI Meeting Note Tools

(Because not all AI note-takers capture discussions accurately…)

We tested each of the above-listed tools on real meetings over:

• Transcription Accuracy – Handling accents, technical terms
• Automated Summaries – Extracting action items, decisions, key points
• Integration – Works with Zoom, Teams, Google Meet, and in-person
• Search & Sharing – Easy retrieval and collaboration

Testing Criteria:

• Real-Time vs. Post-Meeting Processing
• Speaker Identification (Who said what?)
• Free Tier Limits (Hidden costs?)

🏆 9 Best AI Tools for Meeting Notes

1. Fireflies.ai (Best All-in-One Meeting Assistant)

Best for: Automated notes + action items

Pricing: Free (800 mins/month) | Pro: $10/month

Why It’s #1:

• Joins calls automatically (Zoom, Teams, etc.)
• AI Super Summaries – Highlights decisions, risks, deadlines
• Searchable transcripts (“Find when pricing was discussed”)

Limitation: The Free plan has limited storage.

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2. Otter.ai (Best for Real-Time Transcription)

Best for: Live meeting captions + notes

Pricing: Free (300 mins/month) | Pro: $16.99/month

Standout Feature:

• Live speaker identification (“John: Let’s delay the launch”)
• Slack/Google Docs integration

Use Case: “Record sales calls and extract objections automatically.”

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3. Fathom (Best for Sales & Customer Calls)

Best for: CRM integration (HubSpot, Salesforce)

Pricing: Free (unlimited calls)

Killer Feature:

• Auto-detects key moments (pricing talk, objections)
• One-click CRM logging

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4. Sembly (Best for Team Collaboration)

Best for: Generating shareable summaries

Pricing: Free (3 hours/month), for paid version $15/month

Why Teams Love It:

• “Smart Meeting Reports” – Ready in 2 minutes
• Assigns action items in Slack

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5. Colibri.ai (Best for Non-English Meetings)

Best for: Multilingual transcription

Pricing: Free trial | Paid: $16/month

Unique Perk:

• Supports 50+ languages
• Accent-optimized AI

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6. Avoma (Best for Executives & Long Meetings)

Best for: Board meetings & strategy sessions

Pricing: Free (5 hours/month), for paid version $19/month

Game-Changer:

• AI-generated “Meeting Intelligence” (sentiment, talk ratio)
• Bookmark key moments

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7. Grain (Best for Interview & Research Notes)

Best for: User research, podcasts, interviews

Pricing: Free (5 hours/month), for paid version $15/month

Time-Saver:

• Clip & share key moments as video snippets
• Auto-chapterizes long talks

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8. Tactiq (Best for Google Meet Users)

Best for: Google Workspace teams

Pricing: Free (limited) | Pro: $8/month

Why It’s Unique:

• Live captions + speaker highlights
• Exports to Google Docs instantly

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9. Noty.ai (Best AI Note-Taking App for Meetings)

Best for: Minimalists who want just notes

Pricing: Free (3 meetings/day), $10/month for paid version

Simplicity Wins:

• No frills, just clean transcripts
• One-click summaries

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📊 Comparison Table: Best AI Meeting Note Tools

💡 How to Use AI for Meeting Notes (Step-by-Step)

1. Connect AI Tool (Calendar, Zoom, Teams)
2. Let AI Join & Record (Or upload past recordings)
3. Review Transcript (Edit speaker names if needed)
4. Generate Summary (Key points, action items)
5. Share with Team (Slack, email, Notion)

🚫 Common AI Meeting Note Mistakes

• Not informing participants (Check privacy laws!)
• Skipping human review (AI can miss nuances)
• Using the wrong tool (Sales vs. technical meetings need different features)

🔮 Future of AI Meeting Notes (2024 Trends)

• “Instant TL;DR” voice summaries (“Alexa, summarize my last meeting”)
• AI that predicts action item deadlines
• Emotion/sentiment tracking (“Was the team skeptical?”)

(According to Reddit Microsoft is testing AI-generated PowerPoints from meeting notes.)

FAQ: People Also Ask

1. Are AI meeting notes accurate?

~90% for clear audio. Be sure to check transcripts for jargon.

2. What is the best AI note-taking app for meetings?

Fireflies.ai (full-featured) or Noty.ai (minimalist).

3. Do these tools work with WhatsApp calls?

No — currently supports Zoom, Teams, Meet, Dial-In.

4. Can AI assign action items automatically?

Yes! Fireflies & Sembly detect tasks like “John will follow up by Friday.”

5. Are free plans sufficient for startups?

Yes—Fathom (unlimited calls) and Fireflies (800 mins) work well.

Conclusion

After extensive testing, Fireflies.ai is the best AI tool for meeting notes. You get summaries at your fingertips and all the integrations you need.

For real-time transcription, Otter.ai is great, and Fathom is best for (sales) teams. Free users should try Noty.ai for ease of use or Fathom for unlimited calls.

Always check AI notes for accuracy and let participants know you are recording.

Ready to automate your notes? Comment your thoughts below.